Brunei Energy Services & Trading Sdn Bhd (BEST) would like to invite qualified, experienced and highly motivated candidates to join our organisation. If you are ambitious, result orientated and have a desire to take on new challenges in Brunei’s growing energy industry, we invite you to submit your application for the position of Associate – HR Operations & Compliance.
Main Responsibilities
- Maintain accurate and up-to-date employee records, including personal particulars, employment terms, job information, allowances, leave entitlements and supporting documents.
- Prepare and maintain employment-related correspondence, including confirmation, contract renewal, amendment, transfer and salary revision letters, based on duly approved decisions.
- Monitor key employment and compliance timelines, including probation, contract expiry and renewal, leave utilisation, benefits eligibility and other statutory or policy requirements.
- Manage work pass and immigration-related matters for expatriate employees, including applications, renewals, cancellations and supporting documentation, in accordance with prevailing Immigration, Labour and other relevant authority requirements.
- Coordinate related processes such as visas, employment passes, medical examinations, security clearances and employee mobilisation or demobilisation, where applicable.
- Conduct periodic audits of employee files and HR records, identify missing or outdated information, and follow up with the relevant parties to close any gaps.
- Prepare regular HR operations and compliance reports for management, including monthly and quarterly updates, exception reports and upcoming action items.
- Support the reconciliation and administration of HR-related costs, including medical and insurance expenses, and ensure that invoices and supporting documents are complete and accurate.
- Maintain records of mandatory inductions, training and safety requirements applicable to employees assigned to operational or project sites.
- Support employee mobilisation, demobilisation, attendance monitoring, shift arrangements and workforce scheduling, where required.
- Ensure all HR records and processes are handled accurately, confidentially and in accordance with Company policies and applicable regulatory requirements.
Position Requirements
Essential Requirements
- Minimum Bachelor’s Degree in Human Resources, Business Administration or a related discipline.
- At least three (3) years of relevant HR experience within the oil and gas industry.
- Practical experience in HR operations, employee records administration and compliance monitoring.
- Working knowledge of work pass administration and the prevailing Immigration, Labour and related regulatory processes.
- Experience maintaining employee data, personnel files, employment documents and compliance trackers.
- Ability to prepare employment letters and support the administration of employment contracts, renewals and amendments.
- Administer employee business travel arrangements, including reviewing Travel Authorisation Forms, confirming budget availability and coordinating flight, accommodation, transportation, visa and travel insurance requirements.
- Ensure all travel requests are supported by the required approvals and documentation, and are processed accurately and within the required timelines.
- Maintain complete business travel records and trackers, and support the reconciliation of travel-related expenses, invoices and supporting documents after each trip.
- Strong attention to detail, particularly in maintaining accurate employee information and monitoring time-sensitive requirements.
- Good organisational, coordination and follow-up skills, with the ability to manage multiple deadlines.
- High level of integrity and discretion in handling confidential employee information.
Added Advantage
- Experience supporting manpower operations in a site, rig, plant or similar operational environment.
- Experience coordinating crew or shift arrangements, workforce scheduling, mobilisation, demobilisation and attendance.
- Experience preparing HR records and supporting documents for internal or external audits.
- Familiarity with employee medical, insurance and safety-induction administration.
- Experience in business travel administration, including travel authorisation, bookings, supporting documentation, travel insurance and expense reconciliation, would be an added advantage.
Interested candidates can contact Brunei Energy Services & Trading Sdn Bhd at bestrecruitment@be.com.bn for further details on the position.
Applications are open to Bruneian citizens only. Interested candidates must submit a cover letter, a comprehensive resume, copies of all relevant certificates, references, a recent passport-sized photograph and a copy of their identity card (IC).
Only complete applications accompanied by all required supporting documents will be considered. Incomplete applications or applications with missing documents will not be accepted.
A competitive remuneration package and attractive fringe benefits will be offered to successful candidates. Closing date is on 5th October 2026 and only short-listed candidates will be notified.